Williams County Board of Elections is seeking applicants for Director (Democratic). The Director
is responsible for the operations of the office. Successful candidates must be able to complete a criminal background check.
Cover letters and resumes may be submitted in person or by mail to The Williams County Board
of Elections, 1425 E. High St., Ste. 104, Bryan OH 43506, or by email at Williams@ohioSOS.Gov
The Williams County Board of Elections is an equal opportunity employer.
Job Objective and General Nature and Level of the Job: To serve as Director of the Williams County
Board of Elections, in the administration of fair, honest and accurate elections. The Director works
directly with the Deputy Director and is responsible for the preparation and conduct of all elections
held throughout Williams County: oversees all operations involved in the election process in
accordance with Title 35 of the Ohio Revised Code; and shall be responsible for the following as
outlined in Secretary of State Directive 2022-06.
Essential Function of the Job:
In addition to consistent and reliable attendance, the following duties are normal for this classification.
These are not to be construed as exclusive or all-inclusive. Other duties may be required and
assigned.
– Prepare and conduct all primary, general and special elections held in the county;
– Process, evaluate and report election results;
– Recruit, train and coach precinct election officials;
– Supervise the processing of voter records;
– Keep a full and true record of the proceedings of the board and all moneys received and
expended;
– File and preserve in the board office all orders, records and reports pertaining to the
administration of voter registrations and elections;
– Maintain accurate, current computerized database of voter registration information and data
essential to programming election equipment and creating ballots for use in each election;
– Prepare the written agenda and minutes of board meetings;
– Audit campaign finance reports and assist with the tasks associated with campaign finance
compliance;
– Comprehend the basics of Ohio’s “Sunshine Laws” governing open meetings and public
records and execute such laws accordingly;
– Follow the Ohio Public Records law for record retention and document destruction
– Calculate charge backs to political subdivisions for election expenses
– Receive and have custody of all books, papers, and property belonging to the Board;
– Provide information to the media concerning election practices and law by confidently
demonstrating the understanding necessary to properly apply election law terminology;
– Perform other duties in connection with the office of Deputy Director and the proper conduct of
elections as the Secretary of State and Board Members determine;
– Review and disseminate to Board members and staff all Directives, Advisories, Memoranda,
correspondence and materials issued by the Secretary of State and take actions as required by
those communications;
– Supervise and instruct Board employees, assign work, coordinate activities, make
recommendations concerning hiring, responsibilities, compensation, discipline and discharge
of Board employees;
-Develop a proposed annual budget to be submitted to the County Commissioners, upon
approval of the Board of Elections, and monitor the Board’s budget and payroll relative to
current year appropriations;
– Assist the Board in drafting and implementing personnel policies and procedures;
– Maintain and submit an annual report of consumable inventory
– Attend conferences, meetings and attend trainings to earn continuing education requirements
set by the Secretary of State’s Office
– Process a variety of election-related documents per Board policy and procedures and within
designated timeframes
– Review databases for accuracy, determine precinct boundaries, voting locations and transmit
voter data as required by the Secretary of State
– Check validity and sufficiency of petitions; verify the validity of signatures and other information
provided by the petitioner; assist in other duties related to the certification of candidates and
issues to the ballot and make recommendations to the Board Members
– Receive and accept the filing of forms, reports, correspondence and other election-related
documents, including voter registration forms, absentee ballot documents, petitions and
resolutions
– Maintain inventory of supplies and initiate requests for new or replacement materials
– Prepare payroll using County Financial software and prepare and transmit payments by issuing
vouchers to all entities requiring payment by the Board of Elections
– Assist in the development and updating of the Board website
– Assist in other areas as needed, which may include verifying and entering absentee data,
preparing election supplies for distribution, unpacking election supplies, sorting ballots,
preparing for mass mailings, transmitting election data, scanning and processing printed
Election Day materials, assembling precinct manuals and books, and in the coordinating of
precinct and polling location activities
– Assist the public through the use of the telephone, in person, electronic mail and written
correspondence in a professional, friendly and courteous manner by providing assistance and
information concerning board of elections related information, procedures, guidelines, pertinent
dates/deadlines, forms, fees or other issues and maintain accurate and uniform responses to
routine questions, complaints, or requests for service and information
Minimum Qualifications:
– A high school diploma or equivalency of a high school diploma (GED); college level education
is desired, but specialized training and/or certification in the various aspects of election
administration is to be most favored in evaluating the educational background of applicants;
– Understanding of and experience in database management, a strong understanding of and
ability to use Microsoft Office products (including but not limited to Microsoft Word and Excel),
Adobe Acrobat (Adobe Professional preferred), various software applications included with
Windows operating systems, and the ability to learn new software applications, including but
not limited to voter registration and election management programs, use of computers, optical
scan machines, accessibility-based election equipment, printers, copiers, scanners, fax
machines, postage machines and other office or election-related equipment
– Prior supervisory experience and proven capability to manage the day-to-day operations of any
organization is preferred;
– Ability to comprehend a variety of informational documents, election law terminology, and Ohio
law concerning elections and government administration, including by not limited to Ohio
Revised Code Title 35, Ohio “Sunshine Laws” (Ohio Public Records and Open Meetings Act),
Ohio Secretary of State Directives, Advisories, and Memoranda, and assignments and
instructions from Board Members and the Secretary of State’s Office;
– Familiarity of voting machines used in Williams County and other automated office equipment;
– Ability to get along with others and to convey or exchange information and manage assigned
duties of staff
– Ability to adapt to stressful and emergency situations and events and at all times conduct self
in a professional, calm and thoughtful manner;
– Strong and effective written and verbal communication, attention to detail, time-management,
organizational, problem-solving, and customer service skills;
– Familiarity with preparing budgets and public appropriation of funds is preferred;
– Ability to work accurately and meet deadlines with frequent interruptions and in a flexible
manner, and that allows for changes in assignments and priorities depending upon the timing
of the election cycle;
– Ability to lift election equipment, storage containers, and other items not to exceed 45 pounds;
– Ability to exercise good judgement and discretion in handling confidential materials and
matters.
Physical Requirements : Daily tasks require the ability to exert light physical effort in sedentary to light
work, but may involve some lifting, carrying, pushing and or pulling of objects and materials of light
weight (5-10 pounds) and on occasion moderately heavy weight (up to 45 pounds). Tasks may
involve extended periods at a keyboard or workstation, or standing for several hours at a time.
Other Factors: Board employees will be required to work extended hours over and above the normal
business hours; at times extensive hours are required based on the Mandatory Office Hours set forth
by the Secretary of State’s Office during absentee voting, and extended hours are required outside of
the absentee period to complete the election cycle. Board employees will be limited in the amount of
vacation time used during the period in which UOCAVA and early/absentee voting has started until
the election has been declared official and any recount or post-election audit has been completed.
This may or may not apply to all elections held in a calendar year.
Required Licenses: Current and valid Ohio Motor Vehicle Operator License
Pre-Employment Screening: Will be required to complete drug screen; physical and BCI check
AN EQUAL OPPORTUNITY ADA COMPLIANT EMPLOYER
Source: Williams County Jobs